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Freedom of Information Act Guidelines

WEST CENTRAL CUSD #235

Freedom of Information Act Guidelines

January 1, 2010

Board Policy 2:250, Board of Education, Access to District Public Records shall govern the districts response to any request for public records as provided for by the Illinois Freedom of Information Act.

The Superintendent shall serve as the District’s Freedom of Information Officer.

The District’s public records are defined as records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, electronic communications, recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of, or under the control of the school district except records that are exempt under the Act.

A request for inspection and/or copies of public records must be made in writing and may be submitted by personal delivery, mail, telefax, or email directed to the District’s Freedom of Information Officer.  Individuals making a request are not required to state a reason for the request other than to identify when the request is for a commercial purpose or when requesting a fee waiver. All requests for inspection and copying shall immediately be forwarded to the District’s Freedom of Information Officer or designee.

The Freedom of Information Officer shall approve all requests for public records unless:

  1. The requested material does not exist;
  2. The requested material is exempt from inspection and copying by the Freedom of Information Act; or
  3. Complying with the request would be unduly burdensome.

Requests for access to a public record shall be filled within five (5) business days of receipt unless the time for request is extended as specified in Section 3 of FOIA. 

Persons making a request for copies of public records must pay any applicable copying fee. The Freedom of Information Officer shall, as needed, recommend a copying fee schedule for the Board’s approval. No fees shall be charged for the first 50 pages of black and white, letter or legal sized copies. No fee shall be charged for electronic copies other than the actual costs of the recording medium.

The district approved fee for copying as per this policy is .15 cents per page.